Minutes of the Centerville City Council Financial Planning Work Session held Tuesday, March 25, 2003 at 6:00 p.m. at the Centerville City Council Chambers, 250 North Main Street, Centerville, Utah.

Mayor: Michael L. Deamer

Council Members:
David R. Gill
Brian Gold
R. Dean Layton
Debbie L. Randall
Nancy F. Smith

STAFF PRESENT:

Steve Thacker, City Manager
Blaine Lutz, Finance Director/Asst. City Manager
Aric Jensen, Community Development Director
Randy Randall, Public Works Director
David Miller, Justice Court Judge (arrived at 7:45 p.m.)
Matt Dixon, Justice Court Supv. (arrived at 7:45 p.m.)
Connie Larson, Recording Secretary

Steve Thacker explained the ultimate purpose of the work session is to provide staff with direction on budgeting priorities that need funding for the Fiscal Year 2003/04. This work session will continue at 5:45 p.m. on April 1, 2003. The proposed FY 2003/04 Budget will be given to Council at the first meeting in May.

Blaine Lutz distributed the Centerville City Outstanding Debt Summary as of June 30, 2003 and reviewed the outstanding debt of the City. The largest debt the City has is City Hall, which will be totally repaid by 2012.

Steve Thacker asked the Council to consider potential uses of the one-time funds from sale of the RDA and City property. Discussion will be held at a future date on exactly what will be done with this money. The Council discussed the possibility of a rainy day fund with some of this money.

Blaine Lutz explained that sales tax distribution is determined by the point of sale and population of the city. One-half of the sales tax collected in Centerville goes into a statewide pool and the other half is given directly to the City. He also explained that franchise tax, property tax, and sales tax represent 65 percent of the General Fund of the City.

Aric Jensen, Community Development Director, reported he would like to take two part-time intern positions and create one full-time position in July 2003. Plan review and Code enforcement will be done by the full-time position.

Steve Thacker said he would like to continue having the shared use of the Court Clerk Supervisor. He said the Court Clerk Supervisor has been giving 20 hours or less a week to Administration, and it is hoped the hours will increase to 30 hours per week in the near future. There are no additional positions foreseen for the next five years. However, a temporary part-time employee may be needed to assist with scanning and entering documents if the City purchases a document imaging system.

Steve Thacker explained the Police Department needs a large evidence storage facility on City Hall property. The Master Plan for the City Hall grounds provides a location for an evidence storage/Whitaker Museum Storage facility. The estimated cost is $100,000.

Blaine Lutz reported his department’s proposed budget for FY 2003/04 is not significant, as the only significant request is the upgrade of three computers and other office equipment at a cost of $8,000. Mr. Lutz distributed a copy of the New Governmental Financial Reporting Model (GASB 34). The new reporting change will require that every asset be valued (streets, land under roads, sidewalks, etc.)

Randy Randall, Public Works Director, reported that the Streets Division has been spending about $100,000 on new equipment each year. The five year projection includes a new street sweeper, but this will need to be researched carefully as sweepers are a high maintenance/expense item. Mr. Randall said no new employees are being requested this year, but he may need a GIS/GPS person next year. Mr. Randall expressed concern about being able to stay on schedule with the Master Streets Plan.

The Council discussed the build-up of pavement on 400 East and Parrish Lane, etc. and the problems that it causes for citizens vehicles.

Mayor Deamer reported he will be attending a meeting on March 26, 2003 with the mayors of the surrounding cities and the South Davis Fire District on the consolidation of fire services. There was to be an Interlocal Cooperation Agreement drafted by the first of 2003 but it still has not been done. If the consolidation does not take place, Centerville must make an evaluation to decide it if is more cost effective to maintain its own fire station.

Matt Dixon reported the mission of the Court is to improve the quality of life in the community.

Mr. Dixon said the Court may need another part-time clerk for FY 2004/05 to allow him to give 30 hours per work to Administration. The Court is also requesting remodeling changes to the bench for the Judge and Court Clerks. A "panic button" needs to be installed for the Judge to use at night to notify the police on patrol of an emergency, as there are no police at the station during the evening.

Mr. Dixon reported the Court is showing steady growth, but there are no major projects for the coming fiscal year.

The meeting was adjourned at 8:15 p.m.

Marilyn Holje, City Recorder
Connie Larson, Recording Secretary